“ST. KLIMENT OHRIDSKI” UNIVERSITY-BITOLA
ON THE CONDITIONS, CRITERIA AND REGULATIONS FOR ENROLLMENT AND STUDY ON THIRD CYCLE STUDIES OF ST.KLIMENT OHRIDSKI UNIVERSITY-BITOLA
By virtue of article 52 line 23 of the Law on Higher Education (Official Gazette of RM 35/2008, 103/2008, 26/2009, 83/2009, 99/2009, 115/2010, 17/2011 and 51/2011), the University Senate of St. Kliment Ohridski University-Bitola, on the 74th meeting held on 05.11.2009 with amendments on 85th meeting held on 26.10.2010 and amendments on 98-th meeting held on 30.11.2011 adopted the following
ON THE CONDITIONS, CRITERIA AND REGULATIONS FOR ENROLLMENT AND STUDY ON THIRD CYCLE STUDIES OF ST.KLIMENT OHRIDSKI UNIVERSITY-BITOLA
This Rules regulates the conditions, criteria and regulations for enrollment and study on the third cycle-doctoral studies, as well as the procedure for acquiring scientific title PhD (Philosopher Doctor) of St. Kliment Ohridski University in Bitola.
The University performs higher educational activity related to third cycle studies. The faculties as University units perform higher educational activities of third cycle –doctoral studies in the research area according the accredited study program.
Only one doctoral study program could be organized in one research area except in case of interdisciplinary study programs.
Research institutes as university units could perform higher educational activities of third cycle – doctoral studies in the frames of the research area they are founded for, if accredited for performing this kind of studies and have decision for initiation of operation in the fashion determined by the Law on Higher Education and the University Statute.
For the purposes of organizing third cycle university studies, performing fundamental, developmental and applicative research and conducting applicative activities, as well as transferring research, professional and artistic knowledge and skills, the higher educational unit:
- participates in research projects including 20 % of the units’ teaching staff at least;
- seven doctors of science, in the research area of which at least one is a full professor or associate professor in the particular area, work at this particular university unit.
The standard mentioned in paragraph 1, line 1 of this article refers to the interdisciplinary doctoral studies where one professor-mentor could apply only to two study programs.
Doctoral studies present third cycle academic studies.
Doctoral studies are organized with accredited study programs in accordance with the European Credit Transfer System (ECTS) and the established Rules of European Credit Transfer System and transfer of one to another study program or one to another university unit.
Upon completing of all the exams and realization of other activities of the third cycle-doctoral studies, such as preparation and public presentation and appraisal of doctoral dissertation the scientific title-Doctor of Science (Dr.Sc) and Doctor of Arts (Dr.Art) shall be acquired.
DOCTORAL STUDIES-ENROLLMENT CONDITIONS AND CRITERIA
After completing the appropriate second cycle academic studies or postgraduate studies with acquiring 300 ECTS points the candidate becomes eligible for doctoral studies.
One condition is that second cycle studies or postgraduate studies should be compatible with doctoral studies profile.
If a candidate did not finish appropriate second cycle academic studies or finished studies of close and similar research area, the University or its unit which organizes doctoral studies, establishes additional enrollment criteria.
Candidates who graduated on postgraduate studies and acquired title “Magister” are also eligible to enroll the doctoral studies
The university unit could decide if these candidates would have 60 ECTS points recognized, depending on the second cycle studies compatibility level with the doctoral program.
Doctoral studies’ enrollment is realized after announcing Enrollment Competition before the beginning of studies.
The Enrollment Competition precisely defines the enrollment and application conditions and criteria. These conditions are determined by the University Rector’s Board after a proposal of Teaching-Research Council or Research Council.
The Enrollment Competition consists of: title and address of the university unit, doctoral study program title, location of doctoral study program, duration of studies, enrollment criteria, number of candidates, application and enrollment papers, application deadline and enrollment procedure.
The candidates apply to the Enrollment competition by filing up form provided by the university unit.
The candidates submit the form and other application papers to the University unit in which they apply.
The candidates who do not fulfill the enrollment criteria but finished appropriate second cycle studies could enroll at different doctoral study programs as decided by the University unit doctoral studies council.
These candidates get the opportunity to enroll doctoral studies after fulfilling additional criteria determined by the Enrollment Competition and achieving positive results on the interview conducted by a Board determined by the University unit doctoral studies council. A decision for students’ enrollment at doctoral studies is made by a University unit.
Upon enrollment the student acquires the status doctoral studies’ student.
Foreign citizens hold the right to enroll at a doctoral study program in accordance with the criteria determined by the Law on Higher Education and Enrollment Competition.
Number of students of doctoral study program, for all three years, should correspond to the number of mentors available.
DOCTORAL STUDIES STRUCTURE
Doctoral studies last for three years (six semesters) and provide 180 ECTS points, or 60 ECTS points per year.
The students enrolled at doctoral studies should finish studying within six years after enrollment.
If necessary, the student could request to prolong this period for two more years which should be decided upon by the University unit doctoral studies council.
Doctoral studies consist of two phases:
Research and training phase and
Preparation phase (Doctoral dissertation)
Research and training phase usually includes:
- study program courses (obligatory and elective),
- doctoral seminars and
- short written paper- pilot-research paper
Doctoral dissertation preparation phase usually includes:
- thesis preparation- original research by the candidate,
- submission and apraisal (defending) of doctoral thesis,
- preparation of doctoral dissertation,
- research papers publication and/or presentation of research papers in conferences, seminars/symposia,
- international mobility: at least one-week stay,
- submission of progress reports,
- evaluation of doctoral paper
- public presentation and appraisal.
Within the first and the second phase of doctoral studies, the doctoral students could be included in the educational process in all cycles of study, as associates, demonstrators and other forms of engagaement in the educational process.
The candidates are required to publish at least two peer-reviewed research papers as first authors in international research magazines.
Upon ending of first phase, preparation and positive report after completing the pilot-research paper, the student acquires the status candidate for doctor of science.
The doctoral studies are complete upon acquisition of 180 ECTS points.
ECTS points are acquired by completing the following activities:
- obligatory and elective courses,
- doctoral seminars,
- pilot-research project,
- preparation and publication of peer-reviewed research paper in research magazines,
- participation in international research meeting (conference, symposium, workshop) - with no presentation of paper,
- participation in educational process,
- preparation and appraisal of thesis,
- preparation of doctoral dissertation, and
- other activities provided by the study program.
First semester courses are given 30 ECTS points.
Second semester courses are given 30 ECTS points.
Prepared paper (pilot-research paper), preparation and publication of peer-reviewed paper in research magazines, participation in international research meeting and participation in educational process in the third semester are given 30 ECTS points.
Doctoral dissertation preparation phase is given 90 ECTS points.
Final credits allocation is defined in the Project for Establishment of third cycle studies by the higher educational institution.
STUDY PROCESS AND PROCEDURES
Study program structure is usually organized as following:
- Courses or/and seminars ,
- Possibility of study process inclusion
- Possibility of research papers publication and participation in conferences,
- Short written paper - pilot-research paper, and
- Preparation of proposal-thesis for doctoral dissertation and thesis appraisal (usually in the fourth semester).
- Preparation of doctoral dissertation-original research by the candidate,
- Possibility for educational process inclusion,
- Submitting progress reports,
- Research papers publication and participation in conferences.
Within the first semester, the students should prepare Plan on study progress under the mentorship of the Head of doctoral study program.
THIRD CYCLE STUDIES’ ORGANIZATION
The academic year begins on September 15 and lasts up to September 14 the following year, organized in two semesters.
The students are obliged to realize all the activities provided by the third cycle study program.
The teaching process is organized and realized according the established curriculum.
If the number of students who applied for a course is less than 5 (five) then the teaching process could be organized in a form of a mentorship.
Third cycle teaching process is organized in the afternoon on weekdays and in the morning on weekends.
The decision on teaching process form and organization shall be adopted by the University unit doctoral studies council.
The teaching process of third cycle studies is realized by a Course Committee of Professors consisted of two professors teaching the same or similar area. The decision on forming this Committee is reached by the Teaching-Research/or Teaching Council on the proposal of University unit doctoral studies Council.
The first member of the Course Committee of Professors is responsible for realization of teaching process while the second member participates in conducting mid-term exams and final exams, realization of other activities within the frameworks of study program (seminar papers, project assignments etc.) and participates in realization of some teaching activities. The realization of the third cycle teaching process could include other professors and associates and other experts who do not take part in the final assessment.
At the beginning of the semester the Course Committee of Professors should prepare plan for teaching process realization according the Rules on European Credit Transfer System application and transfer from on to other study program, or from one to other unit of St. Kliment Ohridski University in Bitola.
The Course Committee of Professors is responsible for realization of the teaching process in all its forms: lectures, tutorials, practical training, mentorship etc. as well as for realization of plan provided for each course.
The Course Committee of Professors is responsible for helping the students in realization of the teaching process, individual papers preparation and knowledge check by providing them with the opportunity to make use of the consultation hours if necessary.
RECORDING SEMESTERS AND STUDY YEARS
The student makes progress during the study process by enrolling subjects in accordance with the realized ECTS points.
By rule, the student enrolls 30 ECTS points per semester, but the student could enroll certain number of courses with minimum of 18 ECTS points, but not more than 42 ECTS points per semester except when enrolling the doctoral dissertation.
The student first enrolls the courses which s/he did not pass during the previous (winter or summer) semester and later s/he enrolls new courses of the next winter or summer semester, first obligatory and later electives.
If the student has already passed all the exams of the previous winter or summer semester, then all the courses/activities provided by the plan on realization of study program, become new courses/activities of the next semester.
The student enrolls second year of third cycle studies upon realization of 24 ECTS points and s/he enrolls third year of study upon realization of 48 ECTS points. If the student does not realize the necessary minimum of points as provided in the first paragraph, then s/he enrolls the same year again.
The student enrolls semesters and study years. A person receives status student in the current study program of the third cycle if s/he enrolls, for the first or the second time, a semester or a study year.
Enrolling courses, semesters and study years is realized in accordance with this Rules and the principles of European Credit Transfer System.
The evidence on courses enrolled, including the information refereeing to the their enrolling for the first or the second time, as well as the tuition fee for the students is done by filling up an application by the student each time s/he enrolls courses.
The structure and content of the application is determined by the University.
The accuracy of information is confirmed by the student affairs service officer, ECTS administrator and Head of third cycle studies.
Tuition fee payment is determined according the number of ECTS point enrolled. The calculation is realized in a way which provides tuition fee divided with the number of ECTS points of one year, i.e. with 60 and this number multiplied by the number of ECTS points of new courses enrolled.
The students who enroll the semester for the second time pay 50% of the tuition fee.
The ECTS points of other activities provided by the study program and its plan of realization are paid based on each activity’s ECTS points. The student could not enroll these ECTS points again.
EVALUATION AND EXAMINATION POLICY
Third cycle study courses are concluded by taking final examination.
University unit doctoral studies council makes a decision on the manner of final examination (written, written and oral or oral) and allocation of ECTS points of each activity with the total number of 100 based on ECTS principles and the nature of study program.
The Committee should fill in special form consisting of the final examination results, the total number of ECTS points and other activities which are included in formation of final grade. The Committee announces the results of final examination not longer than 15 days after exam realization.
The Course Committee of Professors should submit copy of the examination results, report consisting the names of the candidates taking the exam and exam applications signed by two professors, with the matching number of candidaes who passed the exam and the number of grades of candidates included in the final examination report and examination applications, to Students affairs service not longer than 30 days after exam realization.
The Student affairs service officers control the examination applications and if they are correct they are included in the student’s file. If the Student affairs service officers discover irregularities they should inform the professors-members of the Course Committee and Head of doctoral studies if necessary, within 15 days. The professors should correct the exam application within 15 days and should submit them to the Student affairs service officers who include the correct applications in the student’s file.
The Committee registers the final examination grade in the student’s book.
Final examination results must be announced on the announcement board in the particular University unit and on the University unit web-page. The professors must keep records of the final examination results. The University unit administrative officers must also keep record of the final examination. There should also be an electronic copy of these results.
Forming final examination grade together with other additional activities is realized on the basis of total number of ECTS points given in this manner:
- 0 - 50 points: grade 5 (five);
- 51 - 60 points: grade 6 (six);
- 61 - 70 points: grade 7 (seven);
- 71 - 80 points: grade 8 (eight);
- 81 - 90 points: grade 9 (nine);
- 91 - 100 points: grade 10 (ten)
If the final examination grade includes decimal number then the grade is formed in this way: if the number is lower than 5 we take into consideration the previos whole number and if the number is the same or higher than 5 we take into consideration the next whole number.
Conflict of interests
If the student is somehow related to the professor in a kinship terms or by marriage like, son, daughter, brother, sister, wife or husband, then the teacher is obliged to withdraw from the examination of that student and to report that to the dean/director of the University unit.
In such a case the dean/director nominates another teacher in the same or similar scientific area within the same scientific field to examine the student in question.
In the above cases of kinship or marriage relation the teacher can by no means be selected mentor or a member of the eligibility committee, examination board or the board for defense of the doctoral thesis.
EXAM APPLICATION AND TAKEN EXAMS RECORD KEEPING
Checking student’s knowledge is being carried out in three exam sessions in the following months: January, June and September.
Upon decision by the Doctoral Studies Council, two additional exam sessions to the most can be scheduled in the course of the academic year.
Exam application is completed by students signing exam forms and submitting them within the prescribed deadlines to the Students Affairs Service.
The student can submit the form after the deadline, but by the day the exam is scheduled to the latest and is obliged to pay a penalty for late application.
Students Affairs Service checks the submitted applications and prepares a report for the course of the examination containing the list of candidates that were allowed to take the exam.
The report prepared by the Students Affairs Service cannot be modified to include other candidates.
The right to take the exam, to be given a final grade and to be recorded a final grade by whatever form of knowledge check is granted to students who have registered for the respective course, regardless whether for the first or any other time, in accordance with Articles 27, 28 and 33 of this rulebook.
The right to evidencing the acquired credit points through other foreseen activities is granted exclusively to students who have registered for these activities.
Students when taking the final exam in a given academic discipline pay a fee for taking the exam. The amount of the fee is determined by the dean’s office or by the University Unit Council.
The acquired credit points from other activities foreseen in the study program and the plan for its realization, are being recorded by means of submitted forms. The form contains the type of the realized activity and the number of credit points. The form is to be signed by the academic in charge of the respective activity and the Head of the Doctoral Studies.
OBJECTIONS TO A FINAL GRADE
If the student is not satisfied with the final grade, or if s/he considers the examination was not conducted appropriately in accordance with the Law on Higher Education and with the University Unit Rulebook, then s/he can file an appeal to the dean within the 24 hours after the examination is completed and final results are made public.
If the dean confirms that the terms of paragraph 1 of this article are respected, the Committee will reconsider the grade within the next three (3) days after the final examination.
If the Committee did not reconsider the grade it confirmed as previously described, or does not want to alter it, or if the appeal is accepted and student is still not satisfied, then, upon special request by the student, the exam is to be retaken in front of a commission with three member academics from the same or similar academic-scientific area in the course of the following 24 hours, the next working day, if the exam is taken orally, and if the exam is written then the commission exams the same written test, within the same deadline.
The three-member commission from the previous paragraph is being formed by the dean and its members cannot be the members of the Course Committee. Its members can be academics from other university units or even other universities in the country.
The Committee grade is final.
Deadlines in this article do not take into account non-working days.
Upon student’s request, the final examination can be repeated for a higher grade of the given course four months after the examination to the most.
The dean adopts a decision related to this request within three (3) days after submitting the request.
Sustaining the request for retaking the exam means annulment of the previous grade.
BODIES AND ORGANIZATION OF DOCTORAL STUDIES
To organize and realize the third cycle studies, the following bodies are to be established:
- University Council of Doctoral Studies
- University unit/units Council of Doctoral Studies
The University Council of Doctoral Studies is composed of:
(1) heads of doctoral studies at university unit level
(2) two vice-rectors, one of whom has to be that in charge of teaching
(3) five council members elected by the University Senate upon Rector’s proposition from among the full professors in various scientific areas, with a mandate of three years. The mandate of the rest of the University Council members depends on the period of their performing the functions.
The Council is presided over by the Vice-rector for teaching.
The University Council of Doctoral Studies:
- coordinates the activity of the university unit councils of doctoral studies
- gives opinions regarding the third cycle study programs
- outlines the draft call for enrollment at doctoral studies
- determines the number of students to be enrolled and the scholarship fee for co financing of doctoral studies and proposes them to the Rector’s Board for consideration
- elects two members of university unit/units councils of doctoral studies, upon proposition by the unit/units
- proposes organization of joint doctoral (interdisciplinary) studies on University level
- gives opinion about the composition of the board for examining the doctoral thesis
- elects head and secretary of university unit doctoral studies in cases when the studies are organized jointly by several units
- performs other activities related to organization and coordination of doctoral studies.
If the doctoral studies are organized by one of the university units, then the University Unit Council of Doctoral Studies is formed.
There is only one such council per unit regardless of the number of third cycle study programs offered at the unit.
If the doctoral studies are organized by more than one university units, then the University Units Council of Doctoral Studies is formed. In this case the issues related to the manner of organization are dealt with in the Elaborate for Establishment of Studies.
The University Unit/Units Council of Doctoral Studies is composed of:
- 7 full professors from the university unit elected by Teaching-scientific or the Scientific Board of the unit/units. If there are no full professors, associate professors or assistant professors can be elected to the Council. If the studies are organized by more than one university units, the there are 9 representatives of the units elected to the Council, and
- 2 professors teaching the respective scientific disciplines at the University or other universities that are elected by the University Council of Doctoral Studies upon proposition by the Teaching-scientific or the Scientific Board.
The mandate of the Council members is three years.
The Teaching-scientific or the Scientific Board of the university unit elects a head and a secretary of the doctoral studies of the university unit, with a mandate of three years, from among the members of the University Unit Council of Doctoral Studies.
If the doctoral studies are organized by more than one university units then the University Council of Doctoral Studies elects the head and the secretary of the doctoral studies from among the members of the University Unit Council of Doctoral Studies.
The head of the doctoral studies convokes and presides over the Council assemblies. The head and the secretary take care of the overall organization and realization of doctoral studies.
The University Unit Council of Doctoral Studies or the University Units Council of Doctoral Studies:
- proposes the third cycle study program – doctoral studies to the Teaching-scientific or Scientific Board
- adopts a decision about the composition of the Student and Thesis Eligibility Board
- adopts a decision on the eligibility of a candidate, the theses and the dissertation
- proposes mentor candidates to the Teaching-scientific or Scientific Board
- proposes the amount of scholarship fee for the doctoral studies
- determines the propinquity of the second cycle to the doctoral study program area
- determines the additional terms for enrolment at the doctoral studies
- goes over the applications and decides upon the enrolment
- decides on issues related to the organization and realization of the teaching process
- proposes to the Teaching-scientific or the Scientific Board the composition of bodies in charge of the realization of the third cycle doctoral studies
- goes over and gives opinion about the propositions for organizing joint doctoral study programs
- suggests the composition of bodies for grade formation and defense of doctoral thesis
- monitors the mentor’s reports on the progress made by the candidate
- considers the mentor’s report on the final draft of the doctoral thesis
- considers the Report on grading the doctoral thesis and submits the proposition to the Teaching-scientific Board
- performs other tasks related to the organization and realization of the doctoral studies.
SUBMISSION PROCEDURE, ASSESSMENT AND DEFENDING THE DOCTORAL THESIS (DOCTORAL DISSERTATION)
The student who has taken all the foreseen exams, acquired all the necessary credit points of the third cycle study program and has published at least two reviewed scientific-research papers as first author in international scientific journals, is allowed to submit an application package to the University Unit Council of Doctoral Studies.
The package contains: the title of the thesis, definition of the research issue, clearly stated rough draft hypothesis (elaborated proposition of the topic and the theses of the doctoral dissertation), bibliography of sources to be used, the working methodology and the expected outcomes, description of the published scientific papers, statement by the candidate for not submitting a similar thesis in another institution either in the country or abroad, as well as a commitment that the doctoral dissertation will solely be a result of the authentic research carried out by the candidate him/herself.
After the submission of the application package related to the preparation of the doctoral thesis (dissertation), the University Unit Council of Doctoral Studies is to form the Board for Assessing the topic, the theses and the candidate eligibility within 45 days. The Board is composed of three members two out of which obligatorily come from the narrower scientific area in which the respective doctoral thesis belongs to, whereas the third one can come from the wider scientific area. At least one member of the Board is to come from another unit within the same university or even another university.
The tasks of the Board are as follows:
- performing evaluation of the candidate, the topic and the theses of the dissertation
- estimating the methodology, the objectives, hypotheses and the significance of the research issue
- to evaluate the structure
The Board, within 90 days after its formation organizes public defense of the theses and the dissertation, by the candidate, and submits a report to the University Unit Council of Doctoral Studies, which on the other hand brings a decision about adopting or non-adopting the candidate or the thesis eligibility.
After adopting the decision on eligibility, upon candidate’s request, a mentor to monitor the preparation of the doctoral dissertation is designated.
The Teaching-scientific or the Scientific Board determines the mentors upon suggestions by University Unit Council of Doctoral Studies. The mentor is selected from among the full and associate professors in the respective scientific area.
One professor could mentor up to three candidates who are being trained in scientific activity, to the most.
The mentor is obliged to:
- counsel, guide and lead the candidate through the second phase of doctoral studies
- give opinions, suggestions, make notes and propositions in the course of the preparation of the dissertation
- submit to the University Unit Council of Doctoral Studies, written reports on the progress made in the course of the preparation of the dissertation – one at the end of the second year and one as the final version of the dissertation is ready.
At higher education institutions organizing third cycle university doctoral studies, the doctoral studies mentor has to have published at least five papers in international scientific journals and at least three participations in international assemblies in the last four years.
International scientific journal, as mentioned in the previous paragraph, is a journal that is edited by an international board with participation of at least five countries and the membership per country does not exceed 40% of the total number.
Upon an elaborate and justified request by the candidate, the mentor can be replaced, and the decision for this is to be adopted by the Teaching-scientific or the Scientific Board, upon suggestion by the University Unit/Units Council of Doctoral Studies.
DOCTORAL THESIS (DISSERTATION) AND ITS PREPARATION
The doctoral thesis represents an autonomous scientific paper resulting from an independent scientific work of the candidate and contributes significantly to the development of the respective scientific or artistic area.
By rule, the doctoral thesis has to be of about 200-300 pages.
In the course of the second phase - the phase of the doctoral thesis, the candidate needs to submit to his/her mentor annual reports on the progress achieved.
The student is given the right to submit a request for formation of a Board for Assessment of the doctoral thesis after completion of all the foreseen exams and the realization of all the remaining tasks in accordance with the doctoral studies requirements. The request is submitted to the administrator in charge at the Student Affairs Services.
The commission for checking the student’s file prepares a report on the findings. If the file is complete (all exams taken and credit points acquired, other obligations fulfilled, payments done, as well as other administrative works) the student is allowed to continue the procedure and formation of the Assessment of the Doctoral Thesis Board. If the file is not complete, then it is returned to the Student Affairs Service and the procedure is resumed as soon as the file is completed.
The doctoral thesis is being assessed by a Board of five members, four out of which are from the corresponding scientific area and from the HE institution organizing the doctoral studies, while the fifth is an external member.
The members of the Board from the above paragraph are to be selected from among the full or associate professors.
The teaching-scientific or the Scientific Board of the university unit forms the Board from the above paragraph, upon proposition by the University Unit Council of Doctoral Studies and based on the opinion given by the University Council of Doctoral Studies.
As the Assessment Board is formed, the thesis is published on the university web-page for 20 days. Along with the thesis, the electronic mails of the Board members are posted for the purpose of possible remarks or suggestions by the interested scientific and professional public, regarding the topic of research in the doctoral thesis.
The Board assesses the dissertation from several aspects such as:
- achieving the goals of the research
- scientific contribution
- applicative contribution
- way of writing and scientific elaboration of the matter
- consistency of parts within the whole.
If the Board has not come with any remarks, it submits the Report on the Grade for adoption to the Teaching-scientific or the Scientific Board of the unit, 90 days to the latest after the Board has been formed.
The adopted Report is then published in the University Bulletin.
If the Board has any remarks whatsoever, the remarks are to be submitted in writing to the candidate 90 days after the Board has been formed, to proceed in acting. If this is the case, the Board is obliged to submit a Report on the assessment of the doctoral thesis 180 days after its formation, to the latest.
As the Report on assessment of the doctoral thesis has been adopted, the candidate submits 10 hard copies of the dissertation.
The candidate prepares an auto-summary in both Macedonian and English that is to be posted on the University web and sent to the corresponding scientific and other institutions throughout the country and/or abroad.
PUBLIC DEFENCE OF THE DOCTORAL THESIS (DISSERTATION)
The defense of the doctoral thesis is organized in front of a Commission comprising of five members, one presiding. The decision regarding the composition of this body is brought at the same meeting of the Teaching-scientific Board when the Report on the grade is being discussed.
The mentor of the doctoral thesis cannot be a member of the Defense Commission.
The defense is being scheduled within 60 days after the adoption of the Report by the Assessment Board, and the information about the scheduled term for the defense is to be announced at least 15 days before the actual defense.
The date, the premises, the name of the candidate and the title of the dissertation are published in at least one daily newspaper, at least seven days prior to the defense. The defense is open to public and usually organized in the premises of the university unit where the respective study program is realized.
The defense ceremony is officially opened by the President of the Commission with an opening speech and then gives the floor to one of the members of the Commission who read the biography of the candidate, his/her scientific research activity, the Report of the Assessment Board and the Report on the course of the procedure that has brought to he defense of the doctoral thesis.
The President of the Commission calls upon the candidate to present the thesis and after that gives the floor to the members to express their views on the importance of the thesis.
After the presentation and the opinions given by the commission members, they take up questioning the candidate. Beside the commission members, other people attending the defense can submit their questions, in written form, to the President of the Commission.
The report produced as the defense proceeds is signed by all commission members and then the decision s adopted and signed by the President.
The defense ends up in adopting a Decision by the Commission, containing the following formulation: “defended” or “not defended” the doctoral thesis.
The decision from the above paragraph is adopted by a majority of the votes by the commission members and is being reported publicly to the candidate and to the audience.
If the Commission adopts a decision that the candidate did not defend the doctoral dissertation, the defense can be re-scheduled just once more, within 90 days of the day of the defense, to the latest.
Doctoral dissertation results are exposed as dissemination on a University level.
Doctoral dissertation results are published in the Scientific magazine of the University and another scientific magazine not longer than a year after the defending.
LANGUAGE OF REALIZATION OF DOCTORAL STUDIES
The teaching process of third cycle doctoral studies is realized in Macedonian. There are certain study programs referring to foreign languages or segments of study programs which incorporate guest lecturers from abroad which could be organized in English, French, German or Russian.
University units could offer a complete study program to be realized in Macedonian and in one of the world languages mentioned previously.
The University unit doctoral studies council decides upon the segments of study program which could be realized in one of the languages mentioned in the first paragraph.
Foreign citizens could work on the doctoral dissertation and defend it publicly either in Macedonian or other world language (English, German, French and Russian) with necessary translation of the dissertation in Macedonian.
All the issues related to students’ status, their rights and responsibilities are defined by the Law on Higher education, the University Statute and the University units’ Rules.
The student is awarded a diploma and certificate on completed third cycle studies or doctoral studies.
Upon doctoral dissertation public defending the student acquires scientific title Doctor of Science (dr.sc.) or Doctor of Arts (dr.art).
According the ECTS principles the institution also issues a Diploma Supplement.
The layout and content of the diploma and the certificate are created according the criteria of international recognition and acceptance.
The student is allowed to stop the education without completing it and is entitled to receive appropriate certificate upon his/her request.
University Rector’s Board reaches a decision of the diploma and certificate layout. The content of the diploma and the certificate is determined by a legal act reached by the Minister responsible for higher education issues.
FINANCING OF DOCTORAL STUDIES
Third cycle of studies hold a character of private studies, financed solely by the students.
PhD candidates cover all tuition fees individually.
PhD candidates cover the tuition fees determined by the Call on third cycle studies enrollment together with the application, evaluation and defending of doctoral dissertation cost.
The tuition fees are determined by the university unit/s organizing the third cycle study program.
APPLICATION OF RULES BY THE ACCOMPANYING UNIVERSITY UNITS
The provisions consisted in this Rules are to be applied by the accompanying university units organizing accredited third cycle study programs appropriately if there is a decision reached on accepting and working according this Rules.
The Rules enter into force on the day it becomes published in the Bulletin of St.Kliment Ohridski University-Bitola.
All current procedures related to acquiring scientific title Doctor of Science could be finished according the provisions contained in the Law on Higher education (Official Gazette of RM 64/2000, 49/2003, 113/2005 and 51/2007) as well as the Rules on basic provisions for organizing postgraduate and doctoral studies and acquiring title Doctor of Science of St.Kliment Ohridski University-Bitola.
Prof. dr. Zlatko Zhoglev